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 School of Health Information Management - 2009-11-03 07:55:45


Historical Background of School of Health Information Management in Nigeria.

WELCOME

I am aware of the wide selection of choices open to students today and of the importance of selecting the right school for your future career.At the University of Benin Teaching Hospital, I am proud to say that we provide our students with the best professional skills and experience that employees need. The school also provides a safe, fair and supportive environment for studies and social life. As a student you will be part of a serious community of scholars drawn from Edo State and Nigeria as a whole. That implies that you are here to prepare yourself academically, morally and socially for effective service to the Nation as an ambassador of this noble school and Health Information Management profession. This Handbook is intended principally to give you a full perception of what it is like to study at school of Health Information Management, University of Benin Teaching Hospital, Benin City. I hope that you will find the advice and information in this Handbook useful in helping identify things that are necessary for your study in UBTH, Benin City.
YOU ARE WELCOME!

DR. A. O. OGBEMUDIA
Chairman, Medical Advisory Committee, & Director, Clinical Services and Training UBTH, Benin City.

HISTORICAL BACKGROUND OF SCHOOL OF HEALTH INFORMATION MANAGEMENT IN NIGERIA

Training opportunities in the field of Health Information Management originally existed in University College, Ibadan from 1948. The college was then affiliated to the University of London.The Schools of Health Records Administration and Biostatistics in University of Ile-Ife, now Obafemi Awolowo University Hospital, Ahmadu Bello University Hospital (ABUTH), the University of Lagos Teaching Hospital and the University of Calabar Teaching Hospital (UCTH) came in succession.The enabling Act backing this training programme Decree No. 39, 1989 Health Records Officers Registration Board of Nigeria was promulgated and is contained in the Federal Republic of Nigeria Official Gazette No. 71 Lagos, 11 December, 1989 Vol. 76 page A.441in A.456.Four eminent professors drawn from the Department of Curriculum Studies and Education, Obafemi Awolowo University, Ile- Ife prepared the first curriculum in conjunction with some members of the Education Committee from Health Records Officers Registration Board of Nigeria (HRORBN).However, the National Board for Technical Education (NBTE) together with the HRORBN has modified the curriculum, which is presently in use. In 2004, the School of Health Information Management was established in University of Benin Teaching Hospital, Benin City, with an initial intake of 16 students in OND I under the leadership of Prof.E.E. Okpere, the Chief Medical Director then. Mrs. M.I. Eguagie who was the Head of Medical Records Department spearheaded the establishment of the school and became the coordinator from 2004 to 2006. Mr. B.A. Edigin succeeded her and became the coordinator until his retirement in December 2007. From January 2008 the school gained her independence from the Medical records Department and so made autonomous by Prof. E.E. Okpere (the then Chief Medical Director). Mr. Lucky Agbonzikilo took the mantle of leadership as the first Principal/Coordinator of the school after making the school autonomous in 2008.2 Presently, the School of Health Information Management, University of Benin Teaching Hospital, Benin City, has grown so rapidly in recent years. Its expansion is due to a combination of factors which helped to give her a unique profile. The re-location of the school to her permanent (Ultra-Modern Complex) site in UBTH and with good numbers of dynamic and well-qualified lecturers coupled with quality results produced in professional examinations made the school outstanding (best) in Nigeria today.

BRIEF HISTORY OF UNIVERSITY OF BENIN TEACHING HOSPITAL

The University of Benin Teaching Hospital (UBTH) was established as Midwest Medical Centre following an Advisory Committee report headed by Prof. H. Oritsejolomi Thomas and inaugurated by the then Military Governor of Midwestern Region, Col. S.O. Ogbemudia through Edict No. 12 of 1971. The Edict which provided for a Board of Management for the teaching hospital with specific powers and duties also appointed Dr.
Irene E.B. Ighodaro as first Chairman of the Board. The Midwest Medical Centre was renamed University of Benin Teaching Hospital by His Excellency, the Military Governor of
Midwestern State in April 1973, hence the establishment of the University of Benin Teaching Hospital. The UBTH that was the sixth of the 1st generation Teaching Hospitals in Nigeria was established with a view to complement her sister institution and to provide secondary and tertiary care to the Midwestern Region and its environs. The Teaching Hospital, with its motto as Healing, Teaching and Research was commissioned on May 12, 1973 with an initial capacity of 300 beds. As a result of its expansion in facilities and equipment, high standard of healthcare, the beds capacity as at now has tremendously increased.

GOALS AND OBJECTIVES OF THE SCHOOL

In a broad sense, this programme is designed to provide the Health Information Management Officer with knowledge and skill to assist in planning, collating, organizing, disseminating, monitoring 3and managing vital information required at the local, state and national levels in order to ensure effective and comprehensive National Healthcare delivery. More specifically, our objectives in SHIM are:

1. To train Health Information managers for service to humanity without prejudice to gender, religion, tribe, nationality but with due regard to the quality of character of the trainees
2. To produce Health Information Managers that would satisfy internationally recognizable standards and who will be able to further their training towards specialization 3. To produce Health Information Managers with sufficient management abilities and skills
4. To impart the necessary skills and technical knowledge to students to enable them make significant contribution to decision making at both micro and macro levels of Health Care.
5. To develop the students to the fullest for his/her benefit and the community to which he/she belongs.
6. To train students who can apply scientific knowledge to the improvement of environmental problems for the convenience of man.
7. To train and impart the necessary skills leading to the production of technicians and skilled personnel for the improvement of Health Records Department in Hospitals (public and private)
8. To provide trained manpower in information technology at subprofessional grades
9. To train reputable youths for the understanding of the world
10. To enable our young men and women to have an intelligent understanding of the increasing complexity of technology.

4 ADMISSION REQUIREMENTS

(a) Age: A candidate of seventeen (17) years and above, is eligible to apply for admission into school of Health Information Management, UBTH, Benin City
(b) Prospective candidates intending to apply for the Ordinary National Diploma (OND) must obtain a minimum of 5 credit passes at not more than two (2) sittings at the SSCE, WAEC, GCE, or NECO in the following subjects - English language � Mathematics - Biology or Health Science and two (2) others in Chemistry, Geography, Further Mathematics, Government, Economics and Statistics.(c) Holders of the National Certificates in Health Information Management issued by the Health Records Officers Registration Board of Nigeria not later than five (5) years issuance are eligible for admission into the OND II programme plus meeting the requirements in (b) above.(d) Direct Admission to Higher National Diploma candidates who hold the OND certificate in Health Information Management issued by the Health Records Officers Registration Board of Nigeria with a minimum pass at Lower Credit and who meet the basic requirements for normal admission as stipulated in (b) above may be considered for admission to HND I programme.(e) Candidates with Technician Certificates in Health Information Management issued by the Health Records Officers Registration Board of Nigeria with a minimum pass at Lower Credit are considered for admission into the HND I programme plus meeting
the requirements in (b) above.

ADMISSION PROCESS

The admission process of the school is as follows:
i. Adverts are placed in Local and National Newspapers for admission usually between May and August every year.
ii. Applications are submitted through prescribed Application Forms
iii. Application forms are obtainable from the school of Health Information Management with a Non-Refundable fee as may be prescribed by the management of the University of Benin Teaching Hospital. Completed application forms should be returned with all the requirements to the school on or before the closing date as indicated in the advertisement.
iv. Pre-admission entrance examination in English Language, Mathematics, Biology and Current Affairs/General knowledge is conducted and successful candidates are interviewed for final admission.
v. The entry qualifications are verified with the WAEC or any other relevant examination body for authenticity. Students who pass through the screening successfully are matriculated as registered students of School of Health Information Management.

METHOD OF APPLICATION
Application forms are obtainable from the School of Health Information Management, University of Benin Teaching Hospital, Benin City, on payment of a Non-refundable fee on Bank Draft as shall be stated in the advertisement. Completed forms should be returned
with all requirements to the school on or before the closing date indicated by the school in the advertisement.

ENTRANCE EXAMINATION AND INTERVIEW

Date for the Competitive Entrance Examination/ Interview will be as published by the school. Candidates will be responsible for their accommodation and feeding during the entrance and interview.

DURATION OF THE PROGRAMMES

(a) Ordinary National Diploma (OND): The duration shall be Four Semesters (2years) Full-Time Terminal Programme including Supervised Clinical Work Experience. (b) Higher National Diploma (HND): The duration shall be for Four Semesters (2years) Full-Time Programme after a successful completion of the ND or Technician programme in Health Records and Information Management.

6 REGISTRATION PROCEDURES

- All students must make complete payment of all required fees to the prescribed Bank
- Present your Bank Teller to the Appropriate Office in the school - Obtain registration material, that is, course Registration forms and fee Clearance cards - With your Registration Forms, proceed to the class academics adviser - Complete your registration forms and present them to your academic adviser and then to the Principal for signing.
- Then receives class Admit Card from the Principal/Coordinator

ORIENTATION PROGRAMME

All newly admitted students are expected to undergo an orientation programme. This programme is intended to acquaint fresh students with the whole range of services and privileges available to him/her as well as his/her responsibilities as a member of an academic community, health environment and a professional body. It is expected that all new students will undertake the programme seriously and use the opportunity to ask questions and demand for explanations on any aspect of the programme or the hospital where the school is established. It gives the golden opportunities of meeting with the Chief
Executive (The Chief Medical Director) of the hospital. It usually involves the meeting with the Principal/Co-ordinator of the school, and Heads of Departments involved in the training of students. Visits to the major Units and Departments in the hospital alongside many other places of interest are not left out.We strongly recommend it for our new students who are perhaps unfamiliar with our culture and we hope that students will undertake
the programme seriously.

MATRICULATION

All students entering the school for the first time as undergraduates shall go through a Matriculation Ceremony at which they are presented by the Principal to the Hospital Management and subscribe to Matriculation Oath after which they shall sign the Matriculation Register to become bonafide students of the school. All students are advised to always check the notice board for academic time-table which specifies examinations, holidays, matriculation date, etc.

EXAMINATION INVIGILATION AND REGULATIONS

a. It shall be the duty of the Principal or his agent to appoint invigilators for each examination. Invigilators must be physically present in the examination halls throughout the duration of the examinations
b. A candidate shall be admitted fifteen (15) minutes after the take-off of the examination but he/she shall not be given extra time.
c. If a candidate arrives later than thirty (30) minutes after the take-off of the examination, the invigilator may at his discretion admit him/her if he is satisfied that the candidate had good reasons for his lateness.
d. The candidates must mandatorily produce their identity cards and fee clearance cards/examination admit cards on entry to every examination and leaves them prominently displayed on the desk for inspection by the invigilators throughout the examination.
e. The invigilators shall see that each student signs the attendance sheet provided by the school in duplicates, that is, during the examination and at the time of submission of the answer scripts by the students
f. The Principal shall ensure that students writing examinations have their fee clearance cards endorsed
g. Each candidates shall be required to deposit at his/her own risk any handbag, briefcase or similar articles at a space provided for such purpose before the start of an examination
h. Each student shall write his/her registration number, not name, distinctly at the appropriate space provided on the cover of every answer booklet
i. A student shall not mutilate or remove any space or other materials supplied from the examination room except question paper.
j. At the end of the time allotted, the invigilator will instruct all students to stop writing. All students must comply. Noncompliance shall be treated as Examination Malpractice
k. The invigilator shall cross-check the attendance sheet as the candidate submit their answer booklet and ensure that all answer sheets are received and put serially in sealed envelopes. Each envelope must be signed by each invigilator and the seal must go over the signatures
l. The Chief Invigilator shall return the sealed envelopes to the Principal�s office m. During the examination, the lecturer whose course is being written shall be in the examination hall to answer questions raised by the students
n. No students shall be excused from taking the whole or any part of any examinations except a medical certification is endorsed by the Doctor in-charge of UBTH Staff Clinic. Such certificate must be submitted to the Principal through the examination officer or class
academic adviser o. Carryover courses shall be conducted during the regular semester examination. Summer examinations shall be conducted for ND II and HND II students only to clear their deficiencies before Professional Examination Registration. All forms of resit
examinations are abolished in the school.
p. All examinations must be set by course lecturers. Course lecturers must invigilate their examinations. They shall grade all examinations and submit copies of the percentage scores, grades and marking schemes and the marked scripts to reach the principal/coordinator not later than 2 weeks after the said examinations. q. Any student caught with lecture chips, micro-chips or any other form of material other than those supplied by the invigilator during examination shall be viewed seriously.

Penalty will be Outright Dismissal from the school.

r. A student may appeal to the principal for the remarking of his/her examination script on the payment of N5,000.00 (five thousand naira) only to UBTH Training Schools Account. No student can appeal for the reassessment of the script(s) of another student. For an appeal to be valid, notice in writing of such appeal must be lodged with the Principal within four (4) weeks after the approval of the relevant result.
s. Lecturers are expected to submit examination results after two (2) weeks of writing the examination of the particular course.
t. No Invigilator is expected to hire a Non-SHIM Lecturer to invigilate any examination.

COURSE EVALUATION

Students shall attend at least 75% of the prescribed lectures, seminars, tutorial and practical lessons in each semester and the result of such examinations shall include an assessment through continuous assessment.Term paper assignment, seminars, tests etc shall carry 30 40% and the semester examination shall carry 60 70%. Arrangement shall normally be made that all students sit for semester examination.

RECORD KEEPING BY STUDENTS

Students would be expected to be able to keep important documents including their admission letters, receipt of payments of all fees, evidence of registration, examination results and certificates etc. It is the responsibility of students to produce such records on
demand.

STUDENTS� WELFARE MATTERS

Students� Welfare Matters are handled by the Office of the Principal of the School through the various academic advisers or an appointed committee members. Students in the hostel with complaints should direct such complaints to the Hostel Manager through their hostel students� representatives and if not satisfied could approach the office of the Principal. The Principal should handle such hostel matters referred tohim by the hostel manager in collaboration with the Students� AffairsOfficer.

10 MEDICAL CARE

All newly admitted or transferred students are expected to present themselves for complete medical examination at the Hospital Staff Clinic. Medical exams should be completed within the first three months of the session. All expenses for the medical examination shall be borne by the students. Students who become ill while in school shall report to the UBTH Staff Clinic for treatment.Sick students in the hostel should notify the hostel staff or administrator immediately. Those who are so seriously ill and are unable to report shall send for the porters/portress on duty as soon as possible.

EXTERNAL EXAMINATION

Professional Examinations are held twice in a year. The examinations are conducted in July and December of every year.The external examination is normally conducted by the Parent Body of the Profession, Health Records Officers Registration Board of Nigeria (HRORBN). Students are expected to clear all fees before registration for the external examination. Any student who fails internal examination shall not be presented or allowed to write the professional examination. There shall be external invigilators during the professional examination. Students are advised in their own interest to comport themselves during the professional examination and internal exams and to eschew malpractice during this period and in all examinations as victims would be shown their way out (expulsion). School (Internal) results forms 30% of the Board�s total grade in the external exams. Students are required to pass all internal examinations before commencing their registration for the professional examination. Furthermore, the school is expected to round up their second semester exams before embarking on registration for the professional examinations.
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EXEMPTION FROM EXAMINATION ON GROUNDS OF ILLHEALTH

Any students prevented from sitting or completing any examination on account of illness, which is certified by Medical Services, may be allowed to take the examination at the next available opportunity. When a student is prevented because of ill health from taking an
examination, he shall notify the Principal in writing of his fate and follow it by submitting a Medical Report certified by the consultant of Staff Clinic of UBTH. The Medical Report shall be submitted to the Principal within one week of the end of examination concerned.

INDEXING WITH THE BOARD

All new students are expected to index with the Health Records Officers Registration Board of Nigeria (HRORBN) which is the professional regulatory body for the OND and HND (Health Information Management) programmes. Indexing is done soon after the admission/matriculation, definitely, not later than five weeks after the commencement of academic activities. It is compulsory for all students in the school to index with the Board through the Principal for a fee that will be determined by the Board. OND and Technician
student with merit or pass in professional examination will not be allowed to index immediately. He shall go for one year I.T. before indexing.

EMPLOYMENT

The school does not promise employment to any of her students, but students who apply for employment in the hospital after their courses may be given opportunity to compete.

INFORMATION FLOW

It is important for students to get themselves properly informed about the activities in the school. Notice Boards are provided in the school and hostel. Students should form the habit of checking and reading notices on these boards at least twice a week. Students are expected to have a copy each of the Students� Information Hand Book. The book is the best source of information about the school.

12 VOLUNTARY WITHDRAWALS

Any student may withdraw from the school at any time on the completion of the official withdrawal forms obtained from the school. In case of such voluntary withdrawal, no refund of fees paid shall be made. Such a student could be readmitted by sending a formal
application to the CMAC through the Principal/Coordinator at least 3 months before the beginning of the semester he intends to return into the school.

REQUIREMENTS TO WRITE PROFESSIONAL EXAMS
In order to be eligible to write the professional Board examinations, students must fulfill the following:
1. They must pass all the prescribed core courses including continuous assessment
2. They must pass all the special electives for the programmes
3. They must pass all the required number of general electives prescribed for the programme
4. They must satisfactorily complete the stipulated period of students Industrial Work Experience Scheme (SIWES), computer practical and Health Records Practical Attachment in the hospital.
5. And must have made a 75% attendance in class.

LATE SUBMISSION OF RESEARCH PROJECT

A student who fails to submit his/her final year Research Project in time for it to get to HRORBN shall be deemed as not having fulfilled the requirements of the courses and so, shall be regarded as a repeat course and the student shall then submit the project at the next available opportunity.

GRADUATION CEREMONY

Graduation ceremony shall be conducted for students at the end of the four (4) years HND (Health Records and Information Management) programme. Only students who have been cleared by the school: they that have completed their school fees, have completed and passed all their courses, have not damaged any of the school property and have paid
the stipulated convocation fees shall be graduated.The ceremony shall be arranged and conducted by the hospital management.
COURSE OUTLINE
NATIONAL DIPLOMA
(OND I First Semester)
Course code Course title Credit unit
MTH 012 Additional mathematics 3
STA 111 Descriptive statistics I 2
COM 113 Introduction to computer programming 4
DTH 115 Human Anatomy and Physiology I 2
HIM 111 Health Records Management I 2
HIM 112 Introduction to Disease Classification 2
HIM 113 Health Information Science I 2
GNP 216 Mental Health 2
GNS 101 Use of English I 2
GNS 111 Citizenship Education 2
Total 23
NATIONAL DIPLOMA
(OND I Second Semester)
Course code Course title Credit unit
STA 121 Descriptive Statistics II 3
STA 123 Demography I 2
COM 113 Computer Packages I 2
GNP 113 Primary Healthcare I 2
HIM 121 Fundamental of Medical Practice I 1
HIM 122 Health Planning and Management I 2
HIM 123 Introduction to Medical Rehabilitation 2
EHT 122 Health Agencies 1
PEL 011 Report Writing 2
GNS 102 Communication in English I 2
GNS 111 Citizenship Education 2
HIM 124 Health Records Management 2
Total 23
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NATIONAL DIPLOMA
(OND II First Semester)
Course code Course title Credit unit
HIM 211 Health Records Management II 2
HIM 212 Disease Classification and
Clinical Coding 3
EHT 214 Principles of Epidemiology and
Disease Control 2
STA 225 Biostatistics 4
MTH 211 Logic and Linear Algebra 4
COM 215 Computer Packages II 4
HIM 213 Anatomy and Physiology 2
GNS 213 Introduction to Medical Sociology 3
STA 221 Mathematical methods 4
BAM 216 Practice of Entrepreneur 2
COM 214 File Organization and Management 2
GNS 228 Research Methods 3
Total 33
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HIGHER NATIONAL DIPLOMA
(HND I First Semester)
Course code Course title Credit unit
EHT 324 Public Health Economics 1
STA 314 Operations Research I 4
EHT 325 Public Health Laws I 1
COM 311 Operating System I 2
HIM 311 Anatomy and Physiology I 2
(Internal Organs & Systems)
HIM 312 Health Records Management III 2
HIM 313 Disease Classification and Clinical 1
Coding I
HIM 314 Health Planning and Management III 2
HIM 315 Drugs and Body System 2
GNS 302 Communication in English III 2
Total 21
HIGHER NATIONAL DIPLOMA
(HND I Second Semester)
Course code Course title Credit unit
STA 322 Sampling Technique II 3
STA 325 Biometrics 3
COM 321 Operating System II 3
STB 311 Microbiology 2
NUD 322 Clinical Disease and Diet Therapy 2
PHN 324 Outreach Services and Referral 3
Practice (Mobile Health Services)
PAD 319 Public Personnel Management 2
GNS 322 Population, Resources and 2
Environment
GNS 311 Introduction to psychology 3
Total 23
18 HIGHER NATIONAL DIPLOMA
(HND II First Semester)
Course code Course title Credit unit
STA 423 Design and Analysis of Experiments II 4
STA 412 Sampling Techniques III 3
STA 416 Medical Statistics 2
COM 411 Operating Research 2
EHT 423 Occupational Health and Safety I 2
HIM 411 Anatomy and Physiology
(Nervous & Productive System) 2
HIM 412 Health Planning and Management IV 2
GNS 401 Communication in English II 2
HIM 423 Project
Total 19
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HIGHER NATIONAL DIPLOMA
(HND II Second Semester)
Course code Course title Credit unit
STA 411 Operating Research II 3
COM 421 Numerical Methods (Computer
and Graphics) 2
NUD 435 Research Methodology 1
EHT 421 Occupational Health and Safety II 3
HIM 421 Disease Classification and
Clinical Coding III 2
HIM 422 Seminar 1
HIM 423 Project 6
GNS 402 Literary appreciation and
oral composition 2
COM 413 Database Design 3
HIM 424 Health Records management IV 2
STA 224 Applied General Statistics 3
Total 28
EXAMINATIONS
AWARDS OF GRADES
70 and above = A Excellent
60% - 69% = B Very Good
50% - 59% = C Good
45% - 49% = D Fair
40% - 44% = E Pass
0% - 39% = F Fail
The OVERALL Performance of each candidate during an entire
session shall be determined by means of a Weighted Average Grades,
obtained by awarding credit points in respect of each course on the
basis of unit value of the course multiplied by the numerical value of the
grade obtained, such that:
A = 5 Credit Point per Unit
B = 4 Credit Point per Unit
C = 3 Credit Point per Unit
D = 2 Credit Point per Unit
E = 1 Credit Point per Unit
F = 0 Credit Point per Unit
The Grade-Point Average = Total Number of Credit Points divided by the Total Number of Course Units. Student whose cumulative Grade Points Average (CGPA) is less than 1.00 shall be on probation for the session. Any time Cumulative Grade-Point fall below 1.00, the candidate shall be warned. A student who scores a Cumulative Grade Point Average (CGPA) of less than 1.00 in two consecutive sessions shall be required to withdraw from the programme.
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I II III IV V VI VII
CREDIT PERCENTAGE LETTER GRADE GRADE POINT CUMULATIVE CLASS OF
UNITS SCORES GRADES POINT AVERAGE AVERAGE CERTIFICATE
(GP) (GPA) (CGPA)
70 - 100 A 5 This is derived by 4.5 - 5.00 Distinction
60 - 69 B 4 multiplying I and 3.50 - 4.49 Upper credit
50 - 59 C 3 IV and divide by 2.40 - 3.49 Lower credit
45 - 49 D 2 total credit Unit 1.50 - 2.39 Merit
40 - 45 E 1 1.00 - 1.49 Pass
0 - 39 F 0 0.99 and below Fail

21PRE-EXAMINATION STAGE

It is the responsibility of each course lecturer to set examination questions and prepare marking scheme on the course taught and submit same to the Principal/Coordinator at least two weeks before the date of the examination. The school shall nominate officers who shall be responsible for examination time tables, invigilation, and the physical arrangements for all examinations in the school. All examination questions must be made available for inspection/moderation by the principal/Coordinator of the school. Examination time table shall be pasted on the Notice Boards at least two weeks before the commencement of any examination.

ADMISSION INTO EXAMINATION

For a student to qualify for admission to an examination, the student must have registered for the course, must have met the 75% minimum mandatory attendance at the prescribed lectures and practical lessons (Health Records and Computer) in each semester, satisfied the institution�s requirement regarding the performance of all assignments connected with the course and must have paid his/her school fees in full. Student shall not be allowed to write examinations on courses not registered for at the beginning of the semester. Semester examination shall carry 60 - 70% while continuous assessment (Term paper
assignment, short quiz, seminars, test etc) shall carry 30 - 40% A student must be at the examination venue at least 30 minutes before the time indicated on the time table for the examination. The Principal or his agent shall be solely responsible for the issuing of answer booklets/sheets during examinations. The invigilators shall collect all used and unused materials at the end of the examination and the Chief Examiner will ensure that such materials are returned to the appropriate quarters at the end of each examination session. No staff or student shall take away or keep any unused answer booklet or sheet for whatever reason.
EXAMINATION MALPRACTICE
Acts of examination malpractice include:
(a) Assisting candidates to copy manually or electronically, i.e., the use of cell phones
(b) Bribing and influencing lecturers, invigilators or examiners
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(c) Changing and replacing answer scripts in the examination hall with the ones written from outside the examination hall.
(d) Manipulation of marks on collation sheets and examination scripts
(e) Smuggling additional or already prepared answer scripts into the exams
(f) Copying from others with or without co-operation (Giraffing)
(g) Writing on laps, handwriting, headscarf, dresses etc
(h) Pretending to relieve oneself from pressure, hence using such opportunity to read notes in toilets.
(i) Fixing microchips on shoulder pads, stockings and belt, tight etc
(j) On the part of the lecturer, helping students in examinations and tests
(k) Sorting: A practice where students/parents pay lecturers to alter students marks and give higher grades.
(l) Favouritism
(m) Use of handset while writing an examination or test.
(o) Any other acts considered wrong, dishonest, unwholesome and unfair.

PROBATION

This status is granted to a student whose cumulative Grade Point Average (CGPA) at the end of the session falls below 1.00. Such students will be required to withdraw finally from the school if his/her scores still remain within the probation /repeat ranges.

WITHDRAWAL

At the end of the probation year, a student whose CGPA is below 1.00 shall be required to withdraw from the programme.

REPEATING OF FAILED COURSES
Resit examination is completely abolished. A student may be allowed to repeat the failed courses at the next available opportunity and shall retain the grades earned. The grade point earned at all attempts shall count towards CGPA.
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UNAUTHORISED WITHDRAWAL

Any student who absents himself/herself one semester without permission is deemed to have withdrawn from the school of Health Information Management. An unauthorized withdrawal of studentship shall not be considered for readmission until his case has been dealt with on its own merit by the Management of UBTH and the Health Records Officers Registration Board of Nigeria (HRORBN).

CLASSROOM REGULATIONS

(A) TO THE STUDENTS:
i. Students are not allowed to smoke, drink or chew anything while lectures are on.
ii. Students are not allowed to entertain any visitor in the Lecture room or make/attend to phone calls during lectures or at all examinations. All sets must be switched off. Violation of this rule attracts an immediate suspension of the affected students.
iii. The school will not tolerate any form of indiscipline i.e., disobedience to Lecturers, by any student or groups of students. The use of vulgar language or profane language against fellow students, stealing, hooliganism, cultism, Lesbianism, Homosexualism, Sexual harassment etc.
iv. Violation of school rules and regulations attracts immediate suspension for ONE Academic year.
v. Fighting is strictly prohibited. Any student caught fighting in or outside the school or proven to have fought shall be summarily dismissed.
vi. Any form of examination malpractices attracts immediate failure and repeat of the Session.

(B) TO THE LECTURERS:

i. No Lecturer is allowed to sell HANDOUT, Course profiles or any form of materials except published and approved by the governing council/academic board. When such are approved, they shall not be made compulsory for students to buy.
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STUDENTS & STAFF DISCIPLINE

Disciplinary proceedings are initiated because of misconduct. Any Student/Staff or Lecturer who contravenes the provision of the rules and regulations of the school may be subject to disciplinary actions as corrective measures.

ACTS OF INDISCIPLINE (LECTURERS)

i. Failure to attend meetings without reasons or permission
ii. Failure to mark examination scripts and returning of the marked scripts and students scores to the Principal at the stipulated time or period.
iii. Proven cases of bribery and immoral acts in order to pass a student in examinations/tests.
iv. Any other form of examination malpractices
v. Insubordination to the school authority.

ACTS OF INDISCIPLINE (STUDENTS)

i. Unruly behavior, quarreling, verbal or physical assault, use of foul language, disrespectful conduct and insubordination by any student shall not be permitted in the school
ii. Fighting is strictly prohibited. Any student caught fighting or
proven to have fought whether in the school or outside the school shall be summarily dismissed.
iii. Smoking within school environment is prohibited.
iv. Drunkenness or behavior to have resulted from drunkenness shall be considered a serious act of indiscipline.
v. Fake claims by students, suppression or falsification of Records (including Examination Results/Certificates), stealing shall attract outright dismissal.
vi. No form of demonstration or illegal assembly shall be permitted.
vii. Willful destruction of school�s properties shall attract severe disciplinary action.
viii.

CULTISM;

The Management of University of Benin Teaching Hospital frowns at the existence of secret societies in the schools of the hospital. Any student found indulging in any of the secret cults will be expelled outrightly.
ix. Unprofessional and indecent dressing shall not be allowed.
x. Unauthorized demonstration or illegal assembly for destruction purposes is a serious offence against the school.
xi. Willful destruction of school property shall attract severe disciplinary action.
xii. Examination Malpractices
xiii.Immoral practices etc.

RELIGIOUS ACTIVITIES

The school allows her students freedom of worship. In essence, students are free to embrace and practice any religion of their choice But no religious bigotry or extremism shall be allowed in the school.

MEDICAL CARE

All newly admitted or transferred students are expected to present themselves for complete Medical Examination at the Hospital Staff Clinic in collaboration with the National Health Insurance Scheme (NHIS) of the hospital. Medical Examinations should be completed within the first month of the session. All expenses for Medical Examination shall be borne by the students. Students who become ill while in school shall report to the UBTH Staff Clinic and NHIS Unit respectively for treatment. Sick students in the hospital should immediately notify the Hostel Manager if in the Hostel, and the School Principal for proper actions to be taken.

LIBRARY

The hospital management is making serious effort to ensure the provision of a well-stocked Library in UBTH for all the training schools. Students can also benefit from a wide choice of books and other materials at the Principal�s office. In addition to the above, there are also public Libraries in Benin City where students can benefit from. The University of Benin Library also admits School of Health
Information Management Students on request. In each of the libraries, you will find qualified attendants to guide and direct you towards proper and effective use of the Library.
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SPORTS
There are facilities for sports and recreation within the hospital. Students can form themselves into groups for daily sporting exercises. The students� Health week usually attracts annual sporting The school authority and UBTH Management support the students� week. Every student is expected to participate in the activities of the students� week.

WORDS OF ADVICE

Give a smile to everyone you meet and you will smile and receive smile. Give honour, credit and applause and you will be honourable and receive credit and applause. Give hope and you will have hope and be hopeful. Give cheer and you will be cheerful. Give thoughts and you will be good and the world will have good thoughts for you. There is time for everything under heaven, and you must do things at the right time. Your academic life takes priority while in school. Use your time wisely. Don�t waste time. Avoid distractions like: too many visitors or visitations, chats, romance, novels, TV games, too much sleep, too much food and drinks etc. You must make excellent grades beginning from your first year. Ask God for wisdom always. Wishing you once again the very best while in the School of Health Information Management, UBTH, Benin City, Edo State, Nigeria.

AGBONZIKILO LUCKY
(Principal/Coordinator)
+2348063921117
shim@ubth.org



Written by Mr. Agbonzikilo Lucky

 

 

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